While connections show how your ideas relate, tags and properties help you organize and filter your knowledge. Think of them as the metadata that makes your shared brain searchable and actionable.
What Are Properties?
Properties are structured data you can add to any note. They help you categorize, track, and filter your knowledge in ways that pure text and connections can't.
Perfect for:
Project status tracking
Team assignments
Due dates and priorities
Document types and categories
Contact information
File attachments
Property Types
Basic Information
Text - Free-form text for descriptions, summaries, or short notes
Example: Project description, key takeaways, brief summary
Number - Numerical values for tracking metrics, scores, or quantities
Example: Priority level (1-5), budget amount, team size
URL - Links to external resources, websites, or tools
Example: Design mockups, reference articles, project repos
Organization & Selection
Select - Choose one option from a predefined list
Example: Project status (Planning, In Progress, Complete), Document type (Meeting, Research, Spec)
Multi-select - Choose multiple options from a predefined list
Example: Relevant teams (Design, Engineering, Marketing), Topics covered, Skills required
Checkbox - Simple yes/no or completed/incomplete tracking
Example: Review completed, Approved, Action items done
Dates & People
Date - Track deadlines, meeting dates, or milestones
Example: Due date, meeting date, project deadline
Person - Assign ownership or track who's involved
Example: Project owner, meeting attendees, reviewers
Files & Media
Files & Media - Attach images, documents, or other files directly to notes
Example: Screenshots, PDFs, design files, recordings
Automatic Properties (Read-Only)
Created Time - Automatically tracks when the note was created Created By - Shows who originally created the note
Last Edited Time - Updates automatically when anyone modifies the note
These are perfect for team environments where you need to track contribution and activity.
Using Properties Effectively
For Personal Organization
Project: [[Website Redesign]]
Status: In Progress
Priority: 3
Due Date: March 30
Files: [wireframes.pdf, user-research.doc]
For Team Collaboration
Meeting: [[Weekly Design Review]]
Attendees: @sarah, @mike, @alex
Date: March 15, 2024
Action Items: ☑️ Complete user testing, ☐ Review mockups
Next Steps: [[Follow-up Tasks]]
For Knowledge Management
Document Type: Research
Topics: UX Design, User Testing, Mobile
Reviewed: ☑️
Last Updated: March 10
Related Projects: [[App Redesign]], [[Mobile Strategy]]
Property Strategies
Create Consistent Systems
Establish property patterns your team can follow:
Always add Status and Owner to project notes
Use Priority numbers consistently (1 = urgent, 5 = someday)
Tag meeting notes with Attendees and Date
Use Multi-Select for Cross-Cutting Concerns
Multi-select properties are perfect for topics that span multiple categories:
Teams Involved: Design, Engineering, Marketing, Sales
Project Phases: Research, Design, Development, Testing
Content Types: Documentation, Tutorial, Reference, Example
Team Property Standards
Establish Conventions
Naming: Use consistent property names across your space
Values: Standardize select options so everyone uses the same terms
Required: Decide which properties are essential for different note types
Common Team Patterns
Project Notes: Status, Owner, Due Date, Priority Meeting Notes: Date, Attendees, Action Items, Follow-up Research Notes: Source, Date, Reviewers, Topics Decision Records: Date, Participants, Status, Impact
Finding and Filtering
Properties make your knowledge searchable in powerful ways:
See everything assigned to a specific Person
Group notes by Project Phase or Priority
Use the Searching notes feature to filter by any property combination.
Pro Tips
Start simple: Begin with just Status and Owner, add more properties as patterns emerge.
Be consistent: Use the same property names and values across similar notes - it makes filtering much more powerful. You can tie these properties with Groups.
Review regularly: Periodically check your properties and clean up unused ones or inconsistent values.
Combine with templates: Create Templates with pre-filled properties for common note types.
Use automatic properties: In team spaces, "Created By" and "Last Edited Time" help track collaboration and activity.
What's Next?
Now that your notes are organized with properties, learn how to find exactly what you need:
Searching notes - Find specific notes instantly using text and property filters
Graph - See how your organized knowledge connects visually
Templates - Speed up note creation with pre-filled properties
Ready to organize your shared knowledge? Start adding properties to your notes! 🏷️